Personal Assistant to Executive Team

Are you highly organized and proactive? We’re looking for a dynamic Personal Assistant to provide high-level support to our Executive Team. This is a unique opportunity to work closely with top leadership, manage critical priorities, and grow within a forward-thinking organization. If you're driven, detail-oriented, and thrive in a fast-paced environment—let’s connect!

What will you do as a Personal Assistant?

As a Personal Assistant, you will be the trusted right-hand of multiple executives in a dynamic international organization. You will play a high-impact role in supporting day-to-day executive operations, enabling strategic leaders to function effectively. This role requires discretion, a high level of professionalism, cross-cultural sensitivity, and the ability to adapt in a fast-paced, tech-driven environment. Your week will be a mix of structured planning and fast problem-solving. Behind the scenes, you ensure everything runs smoothly. Your responsibilities include:

• Managing complex calendars, coordinating meetings across time zones

• Organizing international and domestic travel

• Meeting coordination: preparing agendas, taking minutes, and handling follow-up actions

• Preparing and refining communications for both internal and external stakeholders
• Administrative Support: Process expenses, maintain confidential records, and oversee document management.

• Ensuring seamless coordination between executives and internal or external parties

• Supporting projects, team events, and offsites

• Using digital tools like Microsoft 365 to increase efficiency

Introducing: your team!

You’ll work closely with the other PA supporting our executive team, ensuring everything runs smoothly behind the scenes. We value initiative, reliability, and a good sense of humor. Want to hear how our colleagues’ experiences Ortec Finance? Take a look at the stories on our careers page.

What do we offer?

We offer you a dynamic role in an ambitious, growing company with the freedom to shape your job and develop your career. The salary range for this role is between €48.000,- and €60.000,- per year (based on a full-time contract), including variable pay, 13th month and holiday allowance, depending on experience and background.

In addition:

• Hybrid working; you work from our Rotterdam office and your home office

• One-year contract with the prospect of a permanent position

• A professional yet informal work culture with team lunches, social events, and annual parties

• A strong focus on your development: access to training and wellbeing platform

• Travel allowance and full pension contribution

• An inclusive environment with enthusiastic colleagues in a global environment

Who are you?

You’re proactive, detail-oriented, and known for your calm in the storm. You get things done and anticipate needs before they arise. You handle confidential information with discretion, are digitally savvy, and thrive in a role where structure meets flexibility. With your warm professionalism, empathy, and strong communication skills, you build trusted relationships across the organization, and our clients, often sensing what’s needed before it’s asked and acting as a dependable point of contact for others. And of course, you recognize yourself in our core values.

In addition, the following aspects are important:

• You have at least 3–5 years of experience supporting executives or senior leadership
• You’re available for 32 to 40 hours per week, with presence on Fridays required
• You are fluent in English and Dutch, both written and spoken
• You are skilled in tools like Microsoft 365, and ideally Co-Pilot or other digital assistants
• Experience working in international or tech-driven environments is a plus

Who are we?

Working at Ortec Finance means joining a world where finance, data science and societal impact intersect. We support our clients, from pension funds to banks, with solutions that help them make better financial decisions. Our models, software, and expertise are used across the globe.

You’ll contribute to a company that’s as mission-driven as it is future-oriented, committed to helping people and organizations make better investment decisions; financially, socially and environmentally.

Watch our video to see how we do this.

Diversity & Inclusion

At Ortec Finance, we believe in the strength of diverse teams. We value initiative and curiosity, and we are committed to creating a respectful and inclusive work environment where everyone feels safe to bring their full selves to work. You can read our full D&I statement here.

More information or do you want to apply?

If you have questions about this position, contact Maruska John, Recruitment Assistant, via +31 10 700 5000 or recruitment@ortec-finance.com. The deadline for applications is July 13, 2025.

Are you ready to take the next step? Apply now and let’s meet!